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Facilities and office services

Offices in order, with proof of every service

Anyone can report an issue through the room’s QR code. Vendors complete their checklist with a photo and the time, and you see what was done, where and when.

Request a demo See how it is set up

The problem

Offices in order, vendors on record

A burned-out light, an uncleaned meeting room or a broken chair gets reported by email to whoever is in charge. Cleaning and security vendors say they came by, but nobody can check.

Processes you set up in attendo

  • Internal requests through the QR code of each room, floor or piece of equipment, with no username or password
  • Cleaning and security rounds with a checklist, photo and time on the phone of whoever does them
  • Office maintenance with periodic plans for HVAC, lighting or access control
  • External vendors who receive and close their work on the supplier portal, without a license
  • Moves and desk changes as a project, with tasks per area and dates
  • Dashboard with requests, response times and completed rounds per building

How it is set up

A typical process, step by step

With document types, flows and checklists you configure without code.

  1. Step 1

    Someone spots it

    They scan the room’s QR code and describe the problem. The request comes in with the location already filled in.

  2. Step 2

    It is assigned

    A flow sends it to the right group: maintenance, cleaning or security. If a vendor handles it, it lands on their portal.

  3. Step 3

    Done and proven

    Whoever fixes it closes it with a photo and signature on their phone. The PDF stays on the record.

  4. Step 4

    The service is reviewed

    Pending rounds and times per vendor show up in the report. The follow-up meeting is held with data.

Modules

What it is built with

attendo Forms

Public and QR forms that create the document, no account needed

See attendo Forms

attendo Checklist

Inspections with photo, signature and location, closed on site

See attendo Checklist

attendo Flows, Business Process Flow (BPF) and AI-Flows

Flows, phased processes with approvals, and AI inside the flow

See Flows and AI-Flows

Scheduling and calendar

The team’s schedule, based on each person’s real working hours

See Scheduling and calendar

attendo Tasks

Tasks inside the document or standalone, with a date and an owner

See attendo Tasks

Frequently asked questions

Frequently asked questions

Do vendors need a license?

No. They work from the supplier portal or from a magic-link form, with no password.

What about building system inspections?

They are set up with periodic plans per piece of equipment or per building. If your building systems have mandatory inspections, a qualified professional in that field validates how often they are due.

Other departments

The same system, across the whole company

Quality controlNonconformities with cause, action and evidence Human resourcesOnboarding and offboarding without missing a step Regulatory complianceWhistleblowing, controls and evidence in one place Engineering and projectsProjects, changes and revisions with approval Finance and administrationFrom quote to payment, without retyping PurchasingPurchases approved, ordered and received, with a trail

Request a demo

Tell us about your process

We will show you how the facilities and office services process you want to organize looks in attendo, with your document types and your approvals.

  • With your operation, not a generic demo
  • A real person from our team replies
  • No cold calls afterwards

Would you rather talk first?

Which area do you want to see in the demo?

With your work email we prepare the demo around your case.

In one or two sentences.

If you chose Maintenance (CMMS)

If you chose Field work (Field Service)

If you chose Facility Management

If you chose any other area

Only if you would rather we call you.

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What happens when you send it. Someone from our team reads what you tell us and writes to you to agree on a time for the demo. Our hours: Monday to Thursday 9:30 AM to 6:30 PM and Friday 9:30 AM to 2:30 PM, Spain time.