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Purchasing

Purchasing with approval and a trail

The request, the approval, the order and the receipt are all recorded in attendo. You know who asked for what, who approved it and how it arrived.

Request a demo See how it is set up

The problem

Purchases approved, ordered and received, with a trail

Requests arrive by email without enough detail, approvals get lost and the order is placed in another tool. When the material arrives wrong, nobody can find who ordered it.

Processes you set up in attendo

  • Purchase requests through an internal form, with amount, cost center and approval by link
  • Supplier orders generated from the approved request, with their PDF by email
  • Material forecasting against stock and what is already on order, with a proposed order per supplier
  • Supplier qualification with a checklist and documents uploaded by the supplier itself
  • Receiving with a checklist by QR code: quantity, condition and photos, and anything that does not match opens an issue
  • Periodic supplier evaluation with a score calculated in the checklist

Ready to go: attendo Flows Requests, approvals by link and purchase orders, as processes with stages, tasks and a trail. See attendo Flows

How it is set up

A typical process, step by step

With document types, flows and checklists you configure without code.

  1. Step 1

    Requested

    Whoever needs something fills in the internal form. The request comes in with its amount and cost center.

  2. Step 2

    Approved

    Business Process Flow (BPF) routes the request to the approver, who signs off from their phone, with a code and no login.

  3. Step 3

    Purchased

    The supplier order is generated from the approved request. The supplier receives the PDF by email.

  4. Step 4

    Received

    The warehouse scans the QR code and fills in the receiving checklist. If something is missing, an issue is opened with the supplier.

Modules

What it is built with

attendo Forms

Public and QR forms that create the document, no account needed

See attendo Forms

attendo Flows, Business Process Flow (BPF) and AI-Flows

Flows, phased processes with approvals, and AI inside the flow

See Flows and AI-Flows

Business documents

Quotes, orders and delivery notes in sequence; invoices in your ERP

See Business documents

attendo Checklist

Inspections with photo, signature and location, closed on site

See attendo Checklist

ERP integrations

Odoo, SAP Business One, Business Central and Holded, connected

See ERP integration

Frequently asked questions

Frequently asked questions

Does the supplier need a license?

No. They upload their documents through a magic-link form, with no password, or work from the supplier portal.

Does it know what needs buying next quarter?

If you track stock in attendo, yes. The forecast compares planned needs, stock and what is already on order, and proposes one order per supplier.

Does it connect to my ERP?

Yes, with native connectors for Holded, Odoo, SAP Business One and Business Central. Which purchasing documents are synced is agreed during implementation.

Other departments

The same system, across the whole company

Quality controlNonconformities with cause, action and evidence Human resourcesOnboarding and offboarding without missing a step Regulatory complianceWhistleblowing, controls and evidence in one place Engineering and projectsProjects, changes and revisions with approval Finance and administrationFrom quote to payment, without retyping Internal IT and employee help deskEmployee support, with SLAs and assets

Request a demo

Tell us about your process

We will show you how the purchasing process you want to organize looks in attendo, with your document types and your approvals.

  • With your operation, not a generic demo
  • A real person from our team replies
  • No cold calls afterwards

Would you rather talk first?

Which area do you want to see in the demo?

With your work email we prepare the demo around your case.

In one or two sentences.

If you chose Maintenance (CMMS)

If you chose Field work (Field Service)

If you chose Facility Management

If you chose any other area

Only if you would rather we call you.

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What happens when you send it. Someone from our team reads what you tell us and writes to you to agree on a time for the demo. Our hours: Monday to Thursday 9:30 AM to 6:30 PM and Friday 9:30 AM to 2:30 PM, Spain time.