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Glossary · Maintenance

Asset: what belongs in your inventory and what does not

An asset is any piece of equipment, machine or installation whose maintenance you keep track of: its record, its location, its history and its costs.

The question before you add anything

Will you make decisions about this equipment on its own? If the answer is no, it does not deserve its own record. An inventory of 12,000 assets in which only 800 are managed is an inventory nobody maintains.

What an asset record includes

  • Identification and code.
  • Family or type.
  • Exact location.
  • The customer who owns it, if you service third parties.
  • Technical data: make, model, serial number, installation date and warranty.
  • The fields specific to your industry.

Coding matters

A convention such as CUSTOMER-BUILDING-TYPE-NUMBER saves hours of searching, and technicians know where the equipment is without opening anything. Defining it at the start takes an afternoon; changing it later takes a project.

The usual mistake

Not removing what has been retired. An inventory full of ghost equipment generates impossible preventive work and undermines every report.

Modules and industries

Where it is used in attendo

Modules

Industries that use these modules

Keep reading

Related terms

Maintenance

CMMS

Computerized maintenance management system

A CMMS (computerized maintenance management system) is the software where an organization records its assets, plans maintenance, manages work orders and keeps track of spare parts and costs.

Maintenance

Asset criticality

Equipment criticality

Asset criticality is the impact that an asset’s failure has on service, production or safety. It helps you share out a maintenance budget that is always limited.

Maintenance

Work order

WO

A work order (WO) is the document that describes a maintenance job: what needs to be done, on which equipment, by whom and when.

On the blog

See all 53 glossary terms

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