--- title: "Purchasing management with approvals and POs | attendo" description: "Purchase requests with approval by link, supplier orders, supplier qualification, receiving with checklists and supplier evaluation, all set up in attendo." url: "https://attendo.me/en/use-cases/purchasing" lang: "en" --- # Purchasing with approval and a trail The request, the approval, the order and the receipt are all recorded in attendo. You know who asked for what, who approved it and how it arrived. ## Purchases approved, ordered and received, with a trail Requests arrive by email without enough detail, approvals get lost and the order is placed in another tool. When the material arrives wrong, nobody can find who ordered it. Processes you set up in attendo - Purchase requests through an internal form, with amount, cost center and approval by link - Supplier orders generated from the approved request, with their PDF by email - Material forecasting against stock and what is already on order, with a proposed order per supplier - Supplier qualification with a checklist and documents uploaded by the supplier itself - Receiving with a checklist by QR code: quantity, condition and photos, and anything that does not match opens an issue - Periodic supplier evaluation with a score calculated in the checklist **Ready to go: attendo Flows** Requests, approvals by link and purchase orders, as processes with stages, tasks and a trail. [See attendo Flows](https://attendo.me/en/flows) ## A typical process, step by step With document types, flows and checklists you configure without code. ### Step 1 · Requested Whoever needs something fills in the internal form. The request comes in with its amount and cost center. ### Step 2 · Approved Business Process Flow (BPF) routes the request to the approver, who signs off from their phone, with a code and no login. ### Step 3 · Purchased The supplier order is generated from the approved request. The supplier receives the PDF by email. ### Step 4 · Received The warehouse scans the QR code and fills in the receiving checklist. If something is missing, an issue is opened with the supplier. ## What it is built with ### [attendo Forms](https://attendo.me/en/modules/forms) Public and QR forms that create the document, no account needed ### [attendo Flows, Business Process Flow (BPF) and AI-Flows](https://attendo.me/en/modules/flows) Flows, phased processes with approvals, and AI inside the flow ### [Business documents](https://attendo.me/en/modules/business-documents) Quotes, orders and delivery notes in sequence; invoices in your ERP ### [attendo Checklist](https://attendo.me/en/modules/checklists) Inspections with photo, signature and location, closed on site ### [ERP integrations](https://attendo.me/en/modules/erp-integrations) Odoo, SAP Business One, Business Central and Holded, connected ## Frequently asked questions ### Does the supplier need a license? No. They upload their documents through a magic-link form, with no password, or work from the supplier portal. ### Does it know what needs buying next quarter? If you track stock in attendo, yes. The forecast compares planned needs, stock and what is already on order, and proposes one order per supplier. ### Does it connect to my ERP? Yes, with native connectors for Holded, Odoo, SAP Business One and Business Central. Which purchasing documents are synced is agreed during implementation. ## The same system, across the whole company - [Quality control](https://attendo.me/en/use-cases/quality): Nonconformities with cause, action and evidence - [Human resources](https://attendo.me/en/use-cases/human-resources): Onboarding and offboarding without missing a step - [Regulatory compliance](https://attendo.me/en/use-cases/regulatory-compliance): Whistleblowing, controls and evidence in one place - [Engineering and projects](https://attendo.me/en/use-cases/engineering-and-projects): Projects, changes and revisions with approval - [Finance and administration](https://attendo.me/en/use-cases/finance-and-administration): From quote to payment, without retyping - [Internal IT and employee help desk](https://attendo.me/en/use-cases/internal-it): Employee support, with SLAs and assets ## Tell us about your process We will show you how the purchasing process you want to organize looks in attendo, with your document types and your approvals. - With your operation, not a generic demo - A real person from our team replies - No cold calls afterwards Would you rather talk first? - Phone [+34 910 053 530](tel:+34910053530) - Email [sales@attendo.me](mailto:sales@attendo.me) - Monday to Thursday 9:30 AM to 6:30 PM and Friday 9:30 AM to 2:30 PM (Spain time)