--- title: "Preventive maintenance plan template (PDF) | attendo" description: "Free PDF template to build your preventive maintenance plan: tasks by asset family, criticality, capacity, a yearly calendar and how to measure compliance." url: "https://attendo.me/en/guides/preventive-maintenance-plan-template" lang: "en" --- # Preventive maintenance plan template A template to print or copy into your spreadsheet: task tables by asset family, how to prioritize with the hours you actually have and how to measure whether the plan is being met. Every interval is marked as an example. - PDF · 14 pages · 752 KB - In English - September 2026 edition ## Who it is for - Maintenance managers building a plan for the first time, or rebuilding one that is not being met. - Service companies that maintain their customers’ equipment and need a plan per contract. - Teams that run preventive maintenance on paper or in a spreadsheet today. ## Why we ask for your email To send you the link and to be able to reply if you write to us about the guide. We do not subscribe you to anything: the newsletter is a separate box, unticked. Done ## Your guide is ready PDF · 14 pages · 752 KB [See the other guides](https://attendo.me/en/guides) Cover Page 8 of 14 ## What is inside - Task tables for six common asset families, with intervals clearly marked as examples. - A criticality matrix to sort your equipment into three groups. - The capacity math: the preventive hours your team can really take on. - A yearly calendar to spread the workload across the months. - Rules for deciding what gets postponed, and a postponement log. - Four compliance KPIs and a monthly tracking sheet. ## What you will find inside 1. How to use this template The order of work and how to read the tables. 2. Step 1. Sort your inventory into families Group the equipment that shares tasks and note where each interval comes from. 3. Step 2. Rank each unit by criticality A simple score to sort your equipment into three groups and spread the effort. 4. Step 3. Work out the hours you really have How many preventive hours fit in your team once you take out reactive work and a buffer. 5. Step 4. Tasks by asset family Six common families with tasks, type and example intervals, plus a blank table for your own. 6. Step 5. Spread the year’s calendar A yearly grid to spread the workload across the months without piling up inspections. 7. Step 6. Decide what happens when you fall behind The order for postponing work and the log that keeps a postponement from becoming forgotten work. 8. Step 7. Measure compliance Four KPIs and a monthly sheet to know whether the plan works. 9. Quarterly plan review Ten checks to adjust the plan every three months. ## Related articles Maintenance ### How to build a preventive maintenance plan that actually gets done The hard part of preventive maintenance is not designing the plan. It is keeping it alive past the first few months. When a plan is abandoned, it is rarely for lack of will. It was usually sized wrong from day one. 5 min read Maintenance ### Corrective vs. preventive maintenance: which one really costs more Everyone says preventive maintenance is cheaper, but few companies prove it with their own numbers. That is why it is the first thing dropped when an emergency hits. Here is the math, including the uncomfortable part: when corrective is the right call. 5 min read Maintenance ### The five maintenance KPIs that actually matter There are lists of thirty maintenance KPIs out there, and almost nobody uses thirty. These are five that change decisions, each with its trap, plus the ones you can usually drop. 4 min read ## Other guides - RFP template [Maintenance software RFP template](https://attendo.me/en/guides/maintenance-software-rfp-template) - Checklist [Business software implementation checklist](https://attendo.me/en/guides/software-implementation-checklist)