--- title: "Contractor safety coordination (CAE) explained | attendo" description: "What contractor safety coordination (CAE in Spain) is, who it affects, why subcontractor documents expire quietly and the mistake of treating it as paperwork." url: "https://attendo.me/en/glossary/contractor-safety-coordination" lang: "en" --- # Contractor safety coordination (CAE): what it is and how to keep documents current Also known as: CAE, as it is known in Spain · multi-employer site safety Contractor safety coordination is the coordination of occupational safety between companies whose workers share the same workplace. In Spain it is a legal duty known as CAE. ## What it is When workers from several companies share a site, their risks add up: the cleaner, the HVAC technician and the line operator all work in the same space. Contractor safety coordination means managing those risks together. In Spain it is a legal duty called CAE. Spain regulates it in article 24 of its Occupational Risk Prevention Act (Law 31/1995) and in Royal Decree 171/2004. Other countries set comparable requirements through their own safety rules. ## Who it affects - The **site owner or operator** that lets other companies in: a property, a plant or a chain with many locations. - The **main contractor** that contracts or subcontracts part of its own activity, such as a maintenance company with subcontractors. - Every **contractor and subcontractor**, which reports its risks and provides its documents. ## Day to day The hard part is not requesting the documents but keeping them current. Each one expires at its own pace: the list of workers, the insurance, medical fitness or training. Without an expiration date on every document and a reminder with time to spare, the problem shows up on the day someone arrives to work. ## The usual mistake Treating documents as an onboarding step. They are requested when the supplier is set up, saved to a shared folder and never looked at again. Six months later, much of it has expired and nobody knows. ## In attendo In the [subcontractor portal](https://attendo.me/en/modules/customer-portal), each subcontractor uploads the documents you require, with their expiration date. An agent accepts or rejects them with a reason, and the supplier is reminded thirty days before they expire. Documents that are not current show a warning on the job record but do not block it: attendo does not certify compliance. - [attendo Field Service](https://attendo.me/en/field-service) ## Where it is used in attendo ### Modules - [Customer, supplier and partner portals](https://attendo.me/en/modules/customer-portal): Customers, subcontractors and partners reach their own, your brand - [Tags and document management](https://attendo.me/en/modules/document-management): Tags, attachments and files tied to their customer, asset and case ### Industries that use these modules - [Testing, inspection and laboratories](https://attendo.me/en/industries/testing-inspection) - [Facility maintenance and services](https://attendo.me/en/industries/facility-maintenance) - [HVAC and refrigeration](https://attendo.me/en/industries/hvac) - [IT services and MSPs](https://attendo.me/en/industries/it-services) - [And any other business](https://attendo.me/en/industries) ## Related terms Field work ### Subcontractor portal Supplier portal · vendor portal A subcontractor portal is the website where your subcontractors receive their jobs, accept or decline them, log what they do and hand in their documents. Compliance ### Compliance evidence Control evidence · audit evidence Compliance evidence is the record that proves a control or obligation was carried out: what was checked, by whom, when and with what result, along with the documents that back it up. Field work ### Service report Job sheet · field service report A service report is the document that records what the technician did on a job: tasks, time, materials, notes and evidence. ### On the blog #### Contractor safety documents: what to request, when they expire and who reviews them Asking a subcontractor for their documents once is easy. The hard part is knowing what has expired on the day they show up to work in your building or at your customer’s plant. Documents expire quietly, and nobody notices until someone asks for them. 5 min read [See all 53 glossary terms](https://attendo.me/en/glossary) ## Shall we look at it with your data? We will show you how what you just read works in attendo, with your own assets, tickets and customers. If it is not a fit, we will tell you. - With your operation, not a generic demo - A real person from our team replies - No cold calls afterwards Would you rather talk first? - Phone [+34 910 053 530](tel:+34910053530) - Email [sales@attendo.me](mailto:sales@attendo.me) - Monday to Thursday 9:30 AM to 6:30 PM and Friday 9:30 AM to 2:30 PM (Spain time)